MakePaySlip ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you use our website and services at makepayslip.com.
1. Information We Collect
Personal Information
When you create an account, we collect:
- Name and email address — for account identification and communication.
- Payment information — processed and stored by Stripe. We do not store credit card numbers on our servers.
Business Data
When you use the Service, you may provide:
- Company details (name, address, contact information).
- Employee details (name, address, employee ID).
- Payslip data (salary, earnings, deductions, tax information).
Usage Data
We automatically collect technical data such as your IP address, browser type, device information, pages visited, and timestamps. This data helps us improve the Service and diagnose technical issues.
Cookies
We use cookies and similar technologies for authentication, preferences, and analytics. See our Cookie Policy for details.
2. How We Use Your Data
We use your information to:
- Provide and maintain the Service, including payslip generation and tax calculations.
- Process payments and manage your subscription.
- Send transactional emails (account verification, payslip ready notifications, billing receipts).
- Improve the Service based on usage patterns and feedback.
- Comply with legal obligations.
We do not sell your personal data to third parties. We do not use your data for advertising purposes.
3. Third-Party Services
We share data with the following third-party services, solely to operate the Service:
- Stripe — payment processing. Stripe's privacy policy applies to payment data.
- Amazon Web Services (AWS) — cloud hosting and file storage (PDF payslips stored on S3).
- Cloudflare — website hosting, deployment, and content delivery network (CDN).
4. Data Retention
We retain your personal data for as long as your account is active. If you delete your account, we will remove your personal data within 30 days. Payslip PDFs stored on AWS S3 are deleted when the associated payslip record is deleted.
We may retain certain data for longer periods where required by law (e.g., billing records for tax compliance).
5. Data Security
We implement industry-standard security measures to protect your data:
- All data in transit is encrypted using TLS/SSL (256-bit encryption).
- Authentication tokens are stored in httpOnly cookies, inaccessible to JavaScript.
- Passwords are hashed using bcrypt before storage.
- Access to production systems is restricted to authorised personnel.
6. Your Rights
Depending on your jurisdiction, you may have the right to:
- Access — request a copy of the personal data we hold about you.
- Rectification — correct inaccurate or incomplete data.
- Erasure — request deletion of your personal data.
- Portability — receive your data in a machine-readable format.
- Objection — object to certain types of data processing.
To exercise any of these rights, contact us at support@makepayslip.com.
7. International Data Transfers
Your data may be processed and stored in countries outside your own, including the United States (AWS, Stripe, Cloudflare). We ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission.
8. Children's Privacy
The Service is not intended for individuals under 18 years of age. We do not knowingly collect personal data from children.
9. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of material changes by email or a notice on the Service. The "Last updated" date at the top indicates the most recent revision.
10. Contact
For privacy-related questions or requests, contact us at support@makepayslip.com.